When you upload paper invoices or PDFs to Banqup, you'll see them marked as "Awaiting validation." This article explains what this means and what you need to do.
What is the "Awaiting validation" status?
All invoices uploaded to Banqup (whether scanned, PDFs, or electronic) will be marked as "Awaiting validation". This means you need to check if all key data is there and correct before the invoice can move forward.
Why invoices require validation
Even for electronic invoices (like Peppol e-invoices or invoices made through Banqup), it's important to double-check the content. Scanned or PDF invoices go through OCR (Optical Character Recognition), which may miss or misread details. For electronic ones, errors can come from wrong formats or missing fields. That’s why we ask you to confirm everything is correct.
How to validate an invoice
Follow these steps:
Go to Purchase Invoices or Sales Invoices.
Open an invoice marked as "Awaiting validation".
Check the data shown on the screen.
If needed, fix or fill in missing info.
Click Validate when all looks good.
Once validated, the invoice status will update (e.g., paid, unpaid, or partially paid).
Important notes
All invoices require user validation, even electronic ones.
You are responsible for making sure the data is correct. Always double-check before clicking Validate.
FAQ
How long does an invoice remain in "Awaiting validation" status?
Until someone checks and validates it.
Can I partially validate an invoice and finish it later?
Yes, you can save your progress. The status stays as "Awaiting validation" until it's fully validated.