When the OCR scans a purchase invoice and doesn't recognise the supplier, Banqup suggests adding them as a new supplier. To keep your Business Partners list clean, the system automatically checks whether the supplier already exists before any new entry is created.
How automatic duplicate prevention works
Whenever you add or edit a business partner, Banqup checks the combination of legal name, trade name, and official identifiers (such as VAT or CBE) against your existing Business Partners list. The check runs in every entry path:
When you add a partner from the Business Partners app.
When you add one directly from a document during invoice validation.
When you edit an existing partner's details.
If a match is found, Banqup shows a Duplicate found prompt before saving. From there you can click Go back to amend the details you entered.
Good to know
The duplicate check applies to customers too, not just suppliers.
If several invoices from the same new supplier arrive in a single batch, Banqup recognises the supplier created from the first invoice and links subsequent invoices automatically.
If the system warns about a duplicate but the partners are genuinely different (for example, two distinct companies that share the same legal name), edit the details to make the differences explicit before saving.