Banqup allows you to manage multiple businesses from a single account. Whether you run several independent companies or have a business with multiple branches or locations, you can organise everything efficiently using separate spaces.
This article explains how spaces work, when to create new ones, and how to switch between them.
What is a space?
A space is a dedicated working environment within Banqup. Each space operates independently with its own documents, payment accounts, apps, integrations, users, and settings.
What is an organisation?
An organisation represents a legal entity with its own VAT or company number. You can have multiple spaces linked to the same organisation (for branches), or separate organisations for entirely different companies.
Key distinction:
Scenario | Same organisation? | Spaces |
Multiple branches of the same company (same VAT number) | Yes | One space per branch/location |
Multiple independent companies (different VAT numbers) | No | One space per company |
Scenario 1: Managing multiple branches
If your organisation operates in several locations, has multiple brands, or has distinct departments all under the same VAT number, you can create separate spaces while keeping them linked to the same organisation.
When to create a branch space
Create a new space for branches if you want to:
Separate activities between locations, departments, or business lines
Keep financial data distinct for each branch
Assign different teams or user permissions per branch
Use different integrations or settings per location
Example
You run "Delight Catering BV" with two locations: Brussels and Antwerp. Both locations share the same VAT number but have separate staff, invoices, and payment accounts. In Banqup, you create two spaces (one for each location) both linked to the same organisation.
How to create a branch space
Click your profile icon in the top-right corner to open the main menu.
Click Switch space.
Click Create space.
You will be asked to select an organisation. Choose your existing organisation from the list then click Continue.
Give the new space name. You can also add a global location number (GLN)*.
Click Continue.
Add the address of the branch, then click Continue.
Your new branch space will be ready to use.
Note
When you select an existing organisation, Banqup understands this is a branch of the same legal entity. All spaces linked to this organisation share the same legal identity (VAT number, company number) while maintaining separate operational data.
* What is a location number (GLN)?
A location number, also known as a Global Location Number (GLN), is a unique 13-digit identifier for physical locations, legal entities, or functional entities within your organisation. GLNs are part of the GS1 system and are used internationally for business identification and e-invoicing.
If your organisation has multiple branches or locations that need to be uniquely identified in invoices and business documents, you can obtain GLNs from GS1 Belgium & Luxembourg.
Scenario 2: Managing multiple companies
If you manage several companies with different VAT or company numbers, each company must have its own organisation and space in Banqup. This ensures that financial data, users, and legal information remain completely separate, as required for compliance.
When to create a new company
Create a new company if you:
Manage more than one registered business
Need to keep invoices, users, and taxes fully separate
Have different accountants for different companies
Example
You own "GreenTech BV" and "SolarPro SRL". Each has its own VAT number, and financial records. In Banqup, you must create separate organisations for each company.
How to create a new company
Click your profile icon in the top-right corner to open the main menu.
Click Switch space.
Click Create space.
Click Add a new organisation.
Complete the registration process for your new company.
Once completed, a new Banqup space is created for that legal entity.
Note
Each company will appear separately in your space switcher menu. You cannot add a new company by selecting an existing organisation that option is only for branches of the same legal entity.
Switching between spaces
Click your profile icon in the top-right corner to open the flyout.
Click on Switch space.
Select the space you want to access from the list.
You can quickly see which space you're currently in by checking the indicator at the top-right of your screen.
What each space contains
Each space maintains its own independent set of:
Documents and invoices
Payment accounts
Apps and integrations
Users and roles
Settings
Subscription
This separation ensures that data, workflows, and user permissions remain organised per business or branch without mixing.
User access and permissions
Users must be invited to each space separately. When inviting a user to a space, you can define their specific permissions for that space. This means:
A user could have full access to one space but limited permissions in another
A user might only have access to the spaces they need to work with
Roles and permissions can vary between spaces for the same user
Important notes
Spaces are independent. Data cannot be transferred or merged between spaces.
Each space has its own subscription.
For compliance reasons, different legal entities (companies) must remain fully separate.
FAQ
How many spaces can I have?
There is no limit of spaces you can have.
Can I give users access to specific spaces only?
Yes. Users must be invited to each space separately. When inviting a user to a space, you can define their specific permissions for that space. This means a user could have full access to one space but limited permissions in another, or they might only have access to the spaces they need to work with.
Do I need to create separate spaces for each business entity?
Yes, it's recommended to create separate spaces for different legal entities to maintain distinct financial records and comply with business regulations.
Can I move invoices between spaces?
No. Each space's documents are kept separate.
Can I use different integrations per space?
Yes. Each space can connect to different integrations.
Can I connect my accountant to multiple companies?
Yes. Accountants can add each of your companies as a client through their Partner Space. You can also connect to a different accountant for each company.