Transaction Radar simplifies the often complex process of matching financial transactions with their corresponding documents. By automating reconciliation, this powerful tool helps you maintain accurate financial records with minimal effort.
Who should use Transaction Radar and why
Transaction Radar is designed for business owners and accountants who regularly deal with reconciling payments and invoices. You'll benefit from using Transaction Radar if you:
Need to reduce the time spent on manual transaction matching.
Require evidence for payment transactions for accounting purposes.
Process credit notes and need to match them to original invoices.
The primary benefit is efficiency. What used to take hours of manual work can now be accomplished in minutes, with greater accuracy.
Prerequisites
To use Transaction Radar, you need:
Active Payment services.
Linked the bank account(s) with which you pay your invoices to your space.
Overview
When you first access Transaction Radar, you'll see four tiles at the top that summarise where each transaction stands:
Proposed items: transactions the system has paired with a document, awaiting your approval.
Unmatched items: transactions with no document linked yet.
All items: every transaction in the view.
All matched items: transactions already linked to a document.
Click a tile to filter the list below to that group.
The list shows each transaction with its payment date, payment account, counterparty, amount, payment status (such as Booked or Authorized), the matched document if one exists, the amount due, and the match status. In the Matched document column, an icon next to the document reference indicates the document type. For example, sales invoice, purchase invoice, or credit note. Hover over the icon to see the full type.
Tip: Check the Transaction Radar regularly to quickly identify items requiring your attention.
Filtering transactions
Use the Filter panel to narrow the reconciliation view. You can filter by:
Payment account: filter by a specific IBAN or account number, whether it is your own payment account or a counterparty account. This allows you to reconcile a single account without reviewing unrelated transactions.
Amount: set a minimum, maximum, or both.
Match type: choose one or more document types: Purchase invoice, Purchase credit note, Sales invoice, Sales credit note, Note, or Payment.
Status: filter by the current match status.
Select one or more values and click Apply filter to update the list.
Payment Date column
The reconciliation view includes a Payment Date column that shows the scheduled execution date for planned or reserved payments, not just the date the payment request was created. This gives you a clearer picture of future cash flows and makes it easier to reconcile payments before they are executed.
Automated transaction matching
Transaction Radar automatically matches payments to invoices using predefined rules, including:
Matching references.
Amount correspondence.
Date proximity.
Supplier/customer information.
How it works: When a new transaction is detected or a document is added, the system applies its matching rules and updates the status accordingly.
Note: You are responsible for reviewing the automatic matches made in the Transaction Radar.
Smart matching for card transactions
Card payments, especially from web shops, often arrive without clear counterparty details, which makes them hard to match using the standard rules. Transaction Radar handles these with a dedicated rule: when a payment and an invoice share the exact same amount and the exact same date, the system proposes a match automatically.
This significantly cuts the manual work needed to link card-based expenses to the right invoices. As with any proposed match, you stay in control: review and approve or reject before the match is confirmed.
Proposed matches
Sometimes the system identifies potential matches but needs your confirmation:
Click the Proposed items tile to see the potential matches found.
Review each proposed match, which displays both the transaction and document details.
Click Approve to confirm the match or Reject to decline it.
Manual matching
For transactions that require human intervention:
Click the Unmatched items tile.
Double-click the transaction you want to match to one or multiple documents.
A list of suggested documents with which to reconcile your transaction appears.
Select the document(s) to match to the transaction.
Note
If no document is needed for a transaction (e.g. your rent payment), you can select No document required.
Viewing and editing multiple matches
If a payment or document has been matched in several steps (for example, a payment and a credit note), you can see all related matches together.
Click the arrow next to the document or payment to expand and view the details.
To open the full detail view, click the three dots in the main transaction row and select View details.
From there, you can review each partial match, adjust amounts, or unmatch items as needed.
This helps you keep a clear overview of how payments and documents are linked, even when multiple matches are involved.
FAQ
How often are transactions updated in Transaction Radar?
Transactions from Banqup Business Accounts update in real-time. External bank account transactions update based on your synchronization settings, typically daily.
Can Transaction Radar match partial payments?
Yes, the system can match partial payments to invoices and track the remaining balance.
What happens if I reject a proposed match?
The transaction and document return to the unmatched pool and may generate new proposed matches based on other potential matches.
Can I undo a match if I made a mistake?
Yes, go to the matched transaction, click Options, and select Unmatch to separate the transaction from the document.
Does Transaction Radar work with all types of documents?
It works with sales invoices, purchase invoices, and credit notes. Other document types may have limited functionality.