Approving an invoice is a business decision step that marks it as authorised for payment. The approval workflow helps organisations maintain control over their expenditures by ensuring proper authorisation before payment.
Note
It's important to understand that the "approve" action has nothing to do with whether the invoice reaches your Banqup space, or it is sent to your accountant and to integrations.
There is no action to prevent e-invoices coming into your Banqup space. If you receive an invoice with which you don't agree, you can still mark it as refused and request a credit note to the supplier.
For PDF invoices, there is a validation required (invoices in "Awaiting validation" status) but it is purely a data validation task after the OCR, not a business decision.
What happens when you approve an invoice?
The invoice becomes visible in the Outbound Payments as ready for payment.
How to approve invoices
To approve invoices in Banqup:
Navigate to Purchase Invoices
Select one or multiples invoices.
Click the Approve button.
💡 Best practices
Review invoice details carefully before approval.
Monitor approved invoices through Outbound Payments.
FAQs
Can I approve multiple invoices at once?
Yes, you can select multiple invoices and approve them in bulk using the same process.