Approving an invoice is a business decision step that marks it as authorised for payment. The approval workflow helps organizations maintain control over their expenditures by ensuring proper authorisation before payment.
What happens when you approve an invoice?
The invoice becomes visible in the Payments as ready for payment.
The approval appears in the document's activities.
If you have active extensions to sync documents, approving an invoice also allows the sync to your external systems.
How to approve invoices
To approve invoices in Banqup:
Navigate to Purchase Invoices
Select one or multiples invoices.
Click the Approve button.
💡 Best practices
Review invoice details carefully before approval.
Monitor approved invoices through Payments.
FAQs
Do I need to approve invoices before payment?
This depends on your company's processes. If a single user handles both validation and payment, you may not need the approval step. However, if different users handle approvals and payments, this step is essential.
Can I approve multiple invoices at once?
Yes, you can select multiple invoices and approve them in bulk using the same process.